How to Choose a Multifunction Office Printer

It is most obvious to shop around for the best price of a printer by comparison shopping.However, the initial price for the machinery is not the number to crunch.

The scope of the projects to be produced in-house should be kept in mind as often unnecessary features, such as color printing have the possibility to be overused or misused.

It would be best to analyze the true cost of a printer by the amount of paper,ink or toner and energy used. How many pages a day, week or month would be a reasonable amount to suit your needs? Other issues to take into consideration while estimating quantity of print needed are the PPM (Prints per Minute) and accessibility.If your printer is going to be shared by multiple users, it would be prudent for them to connect to it easily and promptly.

Technical features such as wireless connectivity or secondary tray for feeding envelopes are important enough to dictate what kind of model would best suit the needs of your business. For some business models it would be best to have such integrated features as color, memory card readers, scanners and a fax. The scope of the projects to be produced in-houseshould be kept in mind as often unnecessary features, such as color printing have the possibility to be overused or misused. Depending on the estimated volume and needed accessibility of additional services needed, it might be better to have separate devices.

It is also critical to take into consideration the technical abilities of the printer in question. Size and resolution requirements of the prints are as crucial considerations as compatibility. For example, if your office needs to be able to print Tabloid size in small volumes, it would not only be a good choice to save thousands of dollars by purchasing an inkjet, but to also make sure that the brand will be compatible with all the operating systems in use by your employees. If anything, make sure there is a decent return policy before you walk out of the store, so that you can return it for the one you need. For specific advise for your specific business need, please feel free to contact us with any questions.

About the author

Laser Service has been in the business a long time and is now passing some of that experience on to our customers. Feel free to check in on a regular basis to learn more!